How to Embed Fonts in PowerPoint: Settings and Limits

To embed fonts in PowerPoint, click the File tab, click Options, select the Save tab, and select the Embed fonts in the file check box Microsoft Support. Enabling this setting helps your presentation render identically on a PC and a Mac Microsoft Support.

How to enable font embedding in PowerPoint

In Word or PowerPoint, click the File tab and then click Options, which is located near the bottom left corner of the window Microsoft Support. Next, select the Save tab in the left column Microsoft Support. At the bottom, under Preserve fidelity when sharing this presentation, select the Embed fonts in the file check box Microsoft Support.

You can only embed fonts using the Windows and macOS desktop apps Microsoft Support. However, documents with embedded fonts can be viewed on any platform or device that Office supports Microsoft Support.

Choosing between file size and editing capability

Saving embedded fonts in the document increases the file size, but it helps to preserve the design layout if the document is opened on a device that does not have the fonts available Microsoft Support.

When enabling the feature, selecting Embed only the characters used in the presentation reduces the file size but limits editing of the file using the same font Microsoft Support. Alternatively, you can select the Embed all characters (best for editing by other people) check box if other people may edit the document Microsoft Support. As a practical suggestion, evaluate whether the family member receiving the presentation will need to add new text before choosing which characters to embed.

Verifying TrueType font embeddability settings

Font creators can set different options for their fonts, meaning not all TrueType fonts can be embedded Microsoft Support. The available options include Non-embeddable, Preview/Print, Editable, and Installable Microsoft Support.

To check what level of embedding your installed font is, go to the Control Panel in Windows and click Fonts Microsoft Support. Clicking on the font shows the Font embeddability setting Microsoft Support.

Removing embedded fonts from a presentation

If you want to remove the embedding, turn off the Embed setting in the File Options dialog box and save the file Microsoft Support. Once you close and re-open the file, a different font is substituted for the font that had been embedded previously Microsoft Support.

Sources and further reading

• support.microsoft.com/en-us/office/fonts/benefits-of-embedding-custom-fonts
• support.microsoft.com/en-us/office/fonts/use-the-modern-font-picker-in-office