How to Print PowerPoint Handouts with Multiple Slides

To print PowerPoint handouts with multiple slides per page, select Print on the File tab and choose the Handouts layout to print several slides on one page Print your PowerPoint slides, handouts, or notes. To format your family-photo handouts, you can specify the slide size, layout, and page orientation using the Handout Master Create or change a presentation’s handout.

Formatting the Handout Master layout

To see the handout options, click the View tab and then click Handout Master in the Master Views group Create or change a presentation’s handout.

Opening this view shows the Handout Master ribbon in PowerPoint Create or change a presentation’s handout. Within the Page Setup group on this ribbon, you can set the slide size and specify the number and layout of slides to print on each page Create or change a presentation’s handout.

To set the orientation, select Handout Orientation and then choose Portrait or Landscape Create or change a presentation’s handout.

Editing headers, footers, and slide numbers

By default, placeholders appear in the top and bottom corners of the Handout Master page Create or change a presentation’s handout. You can adjust headers and footers in the Placeholders group by clicking in a text placeholder—such as Header, Footer, Date, or Page Number—to make changes to it Create or change a presentation’s handout.

When you prepare printed handouts, PowerPoint for Microsoft 365 includes a slide number below each slide image by default Print your PowerPoint slides, handouts, or notes.

Microsoft 365 subscribers using Windows desktop clients have access to a subscriber-only feature that allows them to turn off this option under settings in the Print dialog box Print your PowerPoint slides, handouts, or notes.

Choosing a presentation print layout

To print your presentation on Windows, macOS, or the web, select Print on the File tab Print your PowerPoint slides, handouts, or notes.

Under Print Layout, you can choose to print handouts, an outline, just the slides, or just the speaker notes Print your PowerPoint slides, handouts, or notes.

If you choose to print Handouts, you can print several slides on one page using a variety of layouts Print your PowerPoint slides, handouts, or notes. Selecting the number of slides per page is an effective way to save paper, and some layouts include space for note-taking Print your PowerPoint slides, handouts, or notes.

If you prefer other formats, the Notes layout shows the slide and the related speaker notes below it Print your PowerPoint slides, handouts, or notes. The Outline format prints only the text in the slides, without images Print your PowerPoint slides, handouts, or notes. As a practical suggestion, avoid the Outline format when distributing family-photo presentations since it excludes photographs.

Selecting specific slides and printing

From the Slides drop-down menu, choose to print all slides, selected slides, or the current slide Print your PowerPoint slides, handouts, or notes.

Alternatively, type which slide numbers to print, separated by a comma, in the Slides box Print your PowerPoint slides, handouts, or notes.

For Copies, select how many copies you want to print, and then select Print Print your PowerPoint slides, handouts, or notes.

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Sources and further reading

• support.microsoft.com/en-us/powerpoint/create-or-change-a-presentation-s-handout
• support.microsoft.com/en-us/powerpoint/training/print-your-powerpoint-slides-handouts-or-notes