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Export an Accessible Family Photo Document From Word
Add concise alt text to your family photos and run the Accessibility Checker before exporting a tagged PDF document from Word on Windows or Mac.
To export an accessible family photo document from Microsoft Word, first address issues found by the Accessibility Checker before saving the PDF Microsoft Support. When preparing your images, consider what is important and convey the photo's content and purpose concisely and unambiguously Microsoft Support.
Write concise alt text and mark decorative images
Consider what is important about an image, and make sure to convey the content and purpose of your family photos in a concise and unambiguous manner Microsoft Support. The alt text should not be longer than a sentence or two, as a few thoughtfully selected words will do most of the time Microsoft Support.
Decorative visual objects, such as stylistic borders, add visual interest but are not informative Microsoft Support. To mark a visual as decorative, select Mark as decorative in the Alt Text pane Microsoft Support. People using screen readers hear that these visuals are decorative so they know they aren't missing any important information Microsoft Support.
Run the Accessibility Checker
The fastest and easiest way to make sure your PDF is accessible is to run the Accessibility Checker before you generate or save your document as a PDF Microsoft Support. After you have addressed any issues found by the Accessibility Checker, Microsoft 365 will use that information to create accessibility tags in the PDF Microsoft Support. If you export your document as a PDF, any visuals you have marked as decorative are automatically tagged as artifacts Microsoft Support. These artifacts are then ignored by screen readers when navigating through PDFs Microsoft Support.
Save as an accessible PDF on Windows
When you've addressed the accessibility issues, select File > Save As or File > Save a Copy Microsoft Support. To save the PDF to the same location as the original file, expand the file type dropdown list under the file name, select PDF (*.pdf), and then select More options... Microsoft Support.
Alternatively, navigate to the location where you want to save the file, and then select PDF in the Save as type list Microsoft Support. In the Save As dialog box, select Options Microsoft Support. Ensure the option Document structure tags for accessibility checkbox is selected, and then select OK Microsoft Support.
Export via Microsoft online services on Mac
Press Command + Shift + S and type the file name in the Name text box, and select the Place Microsoft Support. In File Format, use the down arrow to browse through file types and select PDF Microsoft Support. Next, select Best for electronic distribution and accessibility (uses Microsoft online service) Microsoft Support.
To convert a Word document to a PDF with this option, the document is sent over the internet to a secure Microsoft service for conversion Microsoft Support. The converted file is then sent back to your device immediately, and the Microsoft online service does not store any of your file content on their servers Microsoft Support.
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